okay so we'll commence our meeting at
6:01 p.m. good evening everyone and
welcome to the Campaspe Shire council
meeting on the 23rd of April
2024 before I start I'm better do that
myself get my phone I'd like to remind
everyone to please ensure electronic
devices are switched off or switched to
silent
please I'd now like to commence with the
acknowledgement of country and opening
prayer if everyone can please stand
the Shire of Campaspe is the traditional
lands of the Dja Dja Wurrung, Taungurung and Yorta Yorta
peoples we respect and acknowledge their
unique Aboriginal cultural heritage and
pay our respects to their ancestors
descendants and emerging leaders as the
traditional owners of this country we
acknowledge their living culture and
their unique role in the life of this
region we pray to almighty God that our
decisions as a council will be in the
best interest of the people culture and
the environment of the Shire of Campaspe
Amen thank
you okay we'll move on to item one which
is apologies we have no apologies this
evening item two is leave of absences
do I have any requests for leave of
absence to be
granted yes mayor thank you councilor
Zobec so I'll be going all from the
4th of May to the
14th thank
you could I have a mover for Council
Zobec going on leave from the 14th of May
Council Pentreath and councelor Weston all
those in favor of
that that motion's carried thank you
thank you Council Zobec thank you
mayor item two is the confirmation of
minutes with do we have our minutes
there do I have a mover
please councilor Marwood and councelor
Jarman can I have everyone all those in
favor thank you that motion's
carried item three disclosure of
conflicts of interests
counselors and staff do we have any
conflicts of interests this
evening Council Marwood yes
direct conflict yep thank
you any any other conflicts this evening
mayor Amos I also have a conflict
for Adam item 8.4.2 for policy
private assets and Road reserves and
in needing to State the reason why I
manage private Assets in Road
reserves on behalf of my employer ?
thank
youo thank you may I have a conflict
with which
is thank you councilor any other
conflicts of interest this
evening thank
you item four is changes to the order
of business once an agenda has been
published on the council's website the
order of business for meeting can may
only be altered by the CEO following the
consultation with the mayor prior to the
start of the meeting or during the
meeting by the chair or by resolution
CEO do we have any alterations
no item five public question time CEO
any questions Neil thank
you item six petitions and joint letters
councilors are there any petitions or
letters to table this evening councilor
Weston
just might pause for a
moment
yeah it's going to take a bit we'll have
to
sorry just that's
yeah sorry I move to so you'll move to
pause the
meeting suspend
yep
yeah all those in favor sorry that's
carried thank
you may I move that we ? the
meeting the tech issue has been
rectified thank you Councilor Weston can
second councelor Mackrell thank you for
that all those in
favor we will now restart the meeting
sorry sorry for that technical
difficulty we'll now restart
with item six which is petitions and
joint letters Council Weston thank you
mayor I move the following petition a
request to seal ? the last 500
meters of the rushworth rear Road I move
that the petition received from Mr Morris
Clark to seal in Brackets piz the last
500 M of the rushworth rear road noting
the information provided by Council
officers be
received thank you Council Weston can I
have a second for that Council move
mayor so move thank you councilor
Zobec councilor Weston would you like to
speak to that before we take it to the
vote uh thanks mayor I just like to
provide some additional information to
the petitioners that the staff have
been able to
action prior to this petition being
tabled tonight the background such that
the dusty conditions of the the gambi
rushworth road at ? road at Rue were
raised via Council request late on the
13th of February
2024 a council officer attended the site
on the 14th of February and urged the
hazard was
signed stage one was the risk
mitigation exercise where council's
operation to operations team prioritized
gravel re shating of the problematic
section in the week of the 18th of March
and ? a dust suppression product on the
section completed on the 27th of March
the road is performing well to dat
including four increased traffic voles
over the Easter period stage two which
is Rehabilitation work council is all
cons also considering the treatment of
this section of Road against its
relevant policies for possible inclusion
in its capital Works program for a
future Financial year with the scope to
be confirmed once GE technical testing
confirms the status of the existing
pavement officers will write to the
chief petitioner confirming the above
actions thank you m thanks L Council
Weston council's I'll put that motion to
the vote all those in
sorry no
councils will put that motion to the
vote now all those in
favor thank you that motion's
carried item seven which is
acknowledgements and Council reports at
each ordinary meeting councilors have an
opportunity to acknowledge the
significant committee members and
events councilors do have any
acknowledgements to table this evening
uh thank you may Council my
on behalf of Council
and the people of compass I'd like to
thank the legislative assembly for
coming to Huga it was a great
opportunity for us to showcase our town
and a great opportunity for us as
counselors and staff to have some really
good conversations with all those good
people I do think that we did well
them the night before when we had a
reception on the on the warf
magnificent setting great evening I
think that was uh really well received
and also would like to thank all our
staff who did an amazing job behind the
scenes make it all happen and
everything ran really smoothly so it was
a good good job by all so just like to
thank them thanks a lot Council I would
uh we'll move on to item
8.1.1 which is planning decisions
monthly update councilors I have a
recommendation can I have a move
please Council Pantry thank you as
written thank you and Council marwood
thank you Council pant thank you
mayor as usual the trajectory is a
positive one coming out of our planning
Department since we have uh some
staff in it uh we'll look at our fixart
7 Days achieved 100% for the mon month
of March and we have achieved within our
permits uh within 86% within 60 days
so we're actually running above this
state vix smart we've achieved 100% but
the state's only hit 90 so
congratulations planning
department our
median determination is about 39 for our
overall but it's just the exceptional
ones in there that are throwing us
out which have got a bit more difficulty
in there so it's really good that this
comes to council first to have a look at
with all the planning applications
and their ability it's very
transparent for the community to have a
look at to see what's actually going on
so thank you and
congratulations thanks a lot Council
pantri Council marwood uh thank you may
just I think it's worth noting that
last month there were two matters
that were sitting waiting waiting to go
to vcap they have both been resolved
before that and they've been sub
subsequently
withdrawn so that's a great outcome
and there is no planning matters
currently at vat so that's also great
good thank you thanks Council mood uh
any other councilors wanting to speak
against the
motion any other Council speaking to the
motion Council
penrith to the vote I'll put that motion
to the vote all those in
favor that motion is carried thank
you uh item 8.2 we have planning
authorities decisions which we have nil
this evening we will move on to item 8.3
which moves to corporate item
8.3.1 which is instrent of Delegation
S5 from Council to CEO councils we have
a recommendation can I have a move
please councilor pentry thank
you and a second for that one
please councilor West thank you very
much Council pantri thank you mayor may
can I move the recommended oh sorry my
apologies has written sorry SC see
didn't I oh this is a standard practice
that every year and with review that
Council
delegates certain powers to the CEO
otherwise their role is not very good
they have to come back to council
frequently and businesses as usual is
held up we've had a look through
this docent that's out there for
the community to look at and a
significant
additional uh change in there uh if
we look at
four nber four in here and we look
at entering into contracts which a
standard practice that if if a contract
exceeds a variable million dollarars ex
year say that basically coo has to has
to bring it back into Council for review
and it's also written in there that
the standard practice is that we
allow anything that is an operational
expenditure such as wages fire Levy
which can be fairly ex expensive that
is collected on behalf of the
community is has passed back that
they ex they must not exceed $4
million xgs so this is to allow the
business as usual and the
organization to carry on what it's
expected to do so thank you thanks a lot
Council pentri Council
Weston thanks mayor the delegation is
a primary mechanism this the S5
delegation is a primary mechanism that
Council uses to confer P duties and
function to the CEO who then has the
power to subd delegate some of those
power duties and functions uh there's a
list of exemptions to the to the what is
delegated which includes things like
adopting a budget adopting a council
plan and so on and so on and they're all
listed in in the
instrent it's reviewed as councilor
pantro pointed out every six months by
madx to ensure that any legislative
changes or other changes that are picked
up it's kept up to date so to to
ensure that the delegations are true and
correct to enable the CEO to manage the
day-to-day operations of the
organization including importantly the
ability to procure and expand on
behalf of council to a limit of a
million dollars and and in some
circstances as councilor pentry
pointed out for
budgeted expenditure up to $4 million
and and the two other key points that
are relevant is that any the delegation
is exercised in accordance from a
financial perspective with council's
adopted budget nber one or by Council
resolution nber two and nber three
in a way that's consistent with the
policies and strategies of of council so
it's something that Council confers
in a continuous sense but reviews on a
regular basis and this this is what this
motion is to do tonight thanks
M thank you very much Council Weston any
councilor speaking against the motion
this
evening any other Council speaking for
or to the
motion Council penrith to the V to the
vote thank you council's all those in
favor of this
motion the motion's carried thank
you uh item
8.3.2 instrent of Delegation S6 from
Council to members of
Staff councils we have a recommendation
can I have a move
please thanks councelor
penth and a second please
Council Gates thank you very
much Council
pent thank you be once again once again
this is standard practice that
Council delegates authority to direct
his staff other than the CEO
delegating some authority to for select
functions and power so this is
specific to area
of function which in itself can
still be delegated to the CEO it
includes the health officer and quite
a few members of the staff in specific
area so this is a once again just a
normal function of council to delegate
authority to staff so that the
function the organization functions
thank
you thanks a lot Council panr Council
Gates nothing further to add thank you
council is any Council speaking against
the motion this
evening any other Council speaking for
the
motion Council P right to the vote I'll
put that motion to the vote all those in
favor the motion is carried thank
you uh we move on to item 8.3.3
which is advertised
20242 fees and charges councils we have
a recommendation councilor
pantra has
written as following as the
following uh the council received a note
that no public submissions were received
for the advertised 2425 fees and charges
resolved to amend the advertise fees and
charges for the aerodrome and place them
out for public comment for a further 28
days
period thank you councilor pentra I'll
second that may have a second of that
councilor
Weston Council
penth thank you mayor I speak in favor
of uh these two points given
that originally the fees and charges
for next year's budget were advertised
to the community and there was no
communication come back or sub
submissions come back from the community
the aerodrone fees and charges were were
over looked within the budget and
looking at adding CPI so it's natural
that Council once again resolved to put
these out to the community to make this
missions and come
back I also look at the nber three
which we haven't considered or we're
not including because I believe it is
not fair for the community that does not
have built assets to be paying a fee
and bond for
protection because they don't have it
thank you
thank you Council P just excuse us one
second
sir for
[Music]
apologies for that was just getting some
clarification I'll now move to council
Wesson as a
seconder uh thank you mayor thanks
councilor penth for moving the motion
and I second it and obviously support it
I'll just add that we the council
hasn't put out for public exhibition a
draft budget yet
so in moving the motion you've
moved that the fees and charges and
estimated income from those fees and
charges will or should be reflected in
the draft budget so thank you Council
pentri I'll support the
motion thank you Council Weston Council
any council is speaking against this
motion this
evening any other Council speaking for
this
motion or to the
motion Council pth for close thank you
mayor thank you Council Weston for
clarifying that point that the budget
will will have to be amended and
whilst it has not been put out for
finalizing for the community to look
at the complete and signed off from
the council there will be an
amendment to it thank
you thank you councilman penrith Council
I'll put that motion to the vote all
those in
favor all those
against that motion is carried thank you
uh may could I call the division please
yep
councilors all those in favor councelor
penrith councelor mackerel councelor
Weller councelor Gates councelor Weston
all those against Council J oh sorry
Council zc sorry my apologies coun
you sorry you're for the motion Council
zic yes that's correct thank you all
those against councilor jman Council
marwood councel OS thank you
uh we move on to item 8.4.1 which is the
urban Forest plan for public exhibition
councils we have a recommendation can
I have a mover
please Council marwood thank
you yes R May thank you thank
you a second of for this one please
Council Gates thank
you uh Council mood thank you m this
Urban Tree plan is
to help assist Council
to better prepare and investigate best
opportunities for all our towns
around the sh to have trees
beautification trees don't live forever
we need to have a plan about how we
replace our trees on on ongoing basis
so this docent is going out for
public consultation and anyone who's
interested that' be good opportunity to
have input to how our towns look in the
future and it's a good opportunity for
those people to do that thank
you thanks councelor marwood councel
Gates uh thank you mayor OS it's
great to get this docent out for
public exhibition I know there' be quite
a few across the community will be
interested to uh see this come forward
prot particularly given uh our
variations in climate that we've
experienced over the the last nber of
years not just heat but also you know
the rain events so this the docent
provides information about existing tree
canopy at the moment you know we do have
some risk uh in certain areas around
aging of uh some of our tree species and
those that are in less and good
health uh we also need to think ahead
around not planting single species in
locations as well to also build
resilience around tree canopy across
our town so uh quite a few uh different
topics that are covered within the
docent and just thank you for the team
U for getting this out so we can
start the conversation with
Community thank you apologies mayor I
have no audio oh
how's that
sound thank you mayor thank you thank
you very much councilor Gates any
Council speaking against the motion this
evening any other Council speaking for
the motion Council
mackerel thank you mayor with the
extensive assessment of over 30,000
Urban trees and it is about our Urban
public trees that we're looking at uh
I'll just take take us back to some of
the areas in Lancaster in tongala and KY
where there was a lot of orchards and so
forth over the years all that has
disappeared so in tongala for an example
there was a golden mile that had to do
with all the trees and the Orchards and
the dairy farms so what it is is this is
with the urban planting it will see
some of those canopies come back not in
private land but in what uh the council
can control and I think it's a great uh
long-term plan thank you thank you
councelor mackerel councelor
well sorry my apologies thanks mayoras
yeah look I'd just like to ask
councilors to support this also
obviously it's about endorsing the
docent to go out for public exhibition
so I think you know now is a really
great time for people to consider what
is in it and obviously come back with
their comments so obviously every every
little Township's got their own little
Street Scapes and you know uh I
suppose our canopies as we've spoken
about and that private realm versus what
is on public place as well will be
really great to get their comments thank
you thanks councilor Weller any other
councilors speaking to this
motion Council jman yeah just adding on
from a fellow counselors to ask everyone
to support it is well there's the
obvious and that's the street Scapes and
and the lowering of temperatures in
towns due to good planning even whether
it's in private property or out on the
road reserves But ultimately it leads to
a good practice where cooler
temperatures more shade less energy and
quite frankly also that sits in
this docent behind its reasoning is
also the environment impact in Flor and
forer it allows a more a more rounded
Community I think I think councelor
mackerel pointed out that because of
some towns reduction for various reasons
over the period it's a it's it's a good
steering docent so that towns that
really have got few trees that are seen
there as priorities like Colin abam and
ton gayer and loington just just a
couple there that it'll be great to
see increases in those communities
and to to make them more pleasant places
to living quite frankly thank
you thanks Council jman any other
councilors councelor
penrith thank you may I speak in favor
of this docent being put out to
the community to have a look at and and
make comments to this was actually
prepared a couple of years ago and
it's had the additional towns
docented with their trees and
highlighted the areas that need to be
increased and if we look at it it
highlights the fact that withot St
hope that's been identified with medi
to high vulnerability with its heat and
lockington is identified at nine which
has got the highest priority so in
looking at it's a really positive
docent that looks at auka knitting
with the growth that's happening out to
the West there of the additional 500
trees per year and it goes through
and ranks the percentage of cover
that's in each Town and the nber of
trees that will be planted each year
so it's a good readed and it's a good
plan going forward so thank
you thanks councilor penth any other
speakers at this stage cancel John I'm
just your
microphone uh thanks I'll go back to
cancel mood you vote me thank you uh
council is all those in favor of this
motion the motion is carried thank
you item 8 4 point2 policy private
Assets in Road reserves 132 we have some
conflicts of interest here if I could
ask Council Gates and Council mood to
please thank
you thank you Council as I have a
recommendation here could I have a move
up please
Council jman thank
you and a second
please Council Pantry thank
you Council johnman uh thank you mayor
just ask my fellow councilors to
support this policy reyment
essentially the policy goes towards that
assets that are owned in the road
Reserve are the responsibility of the
of the asset owner but also provides the
framework of potentially like a
farmer or something like that to
understand what the road asset to
have a road asset in a public road comes
with responsibilities but the policy
also goes to somewhat to protect the
rate payer being exposed to an asset
that may be defective and I think it's a
common sense policy that been updated
and fellow councel to support it
thank you very much Council Gman Council
pth thank you may I just support
councelor jman's comments and it's
just a a reviewed docent so thank you
thanks Council pantri any Council
speaking against this motion this
evening any other Council speaking for
the
motion Council German to the vote thank
you council's all those in
favor the Motions carried thank
you thanks Doren
thank
you uh we move on to item 8.5 Council
Council information item 8.5.1 which is
notes of appreciation councils we have a
recommendation could I move
please Council Weston thank
you and a second place Council johnman
thank you Council Weston yeah thanks
mayor I'm more than happy to move that
we acknowledge notes of appreciation
that have been listed and there's quite
a few there from different areas of
camp asby and also one from the
governor of Victoria as well but in
particular I just like to point out the
one that came from an anom
anomalous sorry been a long day
constituent from rushworth thanking
Council with regard to the
arrangements that we've had in place for
the last 2 years such that it's there's
been free entry into the outdoor
pools and also the comment around the
demeanor of the lifeguards and and how
great the pool looks thanks
M thanks councilor Weston Council
jman yep thank you councelor jman any
Council speaking against this
motion any other Council speaking for
the motion
no I'll put that up can won to the vote
thank you all those in favor of that
motion that motion is carried thank
you item nine is notices of motion
councilors do I have any notices of
motion Neil thank
you item 10 is urgent business
counselors are there any items of UR
urgent business you'd like to raise
no thank
you item 11 is confidential business we
will now move uh onto confidential
business for this evening to do this the
open to the public part of the meeting
will be closed to consider these items
after this section we will return and
continue with the remaining business of
the meeting councilors I have a
recommendation can I have a moov please
councelor mael and councelor Weller
thank you all those in
favor Council
Gates thank you that Mo motion is
carried and we'll now move into
confidential we have now conclud
concluded the business of the meeting so
we can I will now declare the meeting
closed at
7:39 p.m. thank you everyone